For growing businesses, financial efficiency is often tested in everyday details: A missing invoice or receipt, a card transaction without supporting documentation, or a bank entry that requires manual verification. Across multiple departments, card users, systems, and bank accounts, these small issues can place increasing pressure on finance teams.

Modern finance professionals need more than stronger controls and cleaner workflows. They need a reliable way to connect financial activity with their accounting systems while maintaining visibility, accountability, and efficiency.

Fyorin, recognised at The Card and Payments Awards 2026 for Best Cross Border Payments Initiative, helps businesses address these challenges by bringing card spend, expense management, bank activity, approvals, and reconciliation into one controlled environment, synchronised with accounting software.

For CLA Malta, one of Malta’s leading professional services firms, this supports the organisation’s ongoing commitment to continuous improvement, stronger financial controls, and greater automation across finance operations.

A growing professional services firm with an evolving finance function

CLA Malta provides tax, legal advisory, corporate services, and wider business advisory support to local and international clients. With approximately 150 employees serving more than 2,000 clients, the finance team oversees collections, supplier payments, management accounts, departmental reporting, expense allocation, and card spend management.

As the firm has continued to grow, the finance function has increasingly focused on identifying opportunities to strengthen controls, improve efficiency, and reduce administrative effort through automation.

Card expense management became one such opportunity. Department heads used bank-issued cards for business-related expenditure, while finance managed the associated process of collecting supporting documentation and maintaining accurate accounting records.

The objective was not to fix a broken process, but to improve efficiency, strengthen accountability, and reduce the administrative effort required to maintain high standards of financial control.

How Fyorin strengthened the expense management process

Fyorin helped CLA Malta introduce a more structured and automated approach to expense management.

Through the platform, the business can issue and manage both physical and virtual cards while applying defined controls around their use. Cardholders are required to upload invoices or receipts within a specified timeframe. If the required documentation is not submitted within 24 hours, the card can be automatically restricted until the information is provided.

This embeds accountability directly into the process. Rather than relying primarily on reminders and follow-up emails, the workflow encourages timely submission of supporting documentation.

As a result, the finance team benefits from improved visibility over expenditure and supporting records, while cardholders have clearer responsibilities within the expense process. The business development team can continue using physical and virtual cards according to operational needs, while finance retains centralised oversight and control.

According to CLA Malta’s Head of Finance,  their objective has always been to build on our strong financial controls while continuing to advance automation across the finance function. Fyorin has helped them to further streamline an already well-established expense management process, enhance visibility over card spend, and reinforce the efficiency with which supporting documentation is captured and managed.

Why this matters beyond card spend

Card expenses were the initial focus, but the broader value lies in creating a more connected finance function.

Finance teams in growing organisations rarely operate through a single system. They manage payments, expenses, approvals, bank activity, accounting records, and reporting processes that all need to work together efficiently. When these workflows are better connected, organisations can reduce manual intervention, improve accuracy, and gain greater visibility over financial activity.

For CLA Malta, the implementation has strengthened controls around card expenses while creating a foundation for further automation. The next phase of development includes expanding integration capabilities through automated expense synchronisation with Xero, enhanced bank connectivity, and more streamlined supplier payment workflows.

This is best viewed as a practical automation journey. The value begins by addressing a specific operational requirement and then expands into broader process improvements across the finance function.

Building a more connected finance environment

Automated synchronisation between Fyorin and Xero has the potential to further reduce manual processing. Rather than downloading receipts and manually uploading expenses, transaction data and supporting documentation can flow more directly into accounting workflows.

Bank connectivity is another area of focus. By connecting bank account activity into a centralised environment, finance teams can reduce reliance on multiple banking portals, improve visibility over cash positions, and support more efficient reconciliation processes.

CLA Malta is also exploring opportunities to streamline supplier payment workflows through greater integration between accounting and payment processes, helping to strengthen approval controls and improve operational efficiency.

Together, these initiatives demonstrate how finance technology can support a more connected operating model by bringing card activity, payments, accounting information, and reconciliation processes closer together.

From operational improvement to wider automation

The CLA Malta experience demonstrates how finance automation delivers the greatest value when it is rooted in practical business processes.

By linking card usage with supporting documentation requirements, Fyorin has helped strengthen accountability, improve visibility, and further enhance the efficiency of an already well-controlled expense management process.

As businesses grow, every additional card, account, department, or workflow should not automatically create more administrative effort. Effective automation should reduce manual workload, improve oversight, and enable finance teams to support organisational growth more efficiently.

For CLA Malta, Fyorin is helping support that objective by supporting its continued progress towards a more connected and automated finance environment.

To learn more about how Fyorin helps businesses simplify expense management, strengthen finance controls, and build connected financial workflows, visit fyorin.com and follow Fyorin on LinkedIn for insights on modern treasury and financial operations.